2019 Vendor Information

2019 Market Season
Opening Day – Sunday, April 7th
Sunday Markets – 10 to 1 thru December 8th
Thursday Night Market – 5 to 8 May 30th thru Sept 5th                                                                                                                        Summer Nights on the Green Concert Series presented by The Town of Windsor and The Windsor Farmers Market 

Vendor Groups:

The Windsor Farmers Market requires that vendors grow, cook or make the products they sell. Applications may be submitted under one of the following vendor groups:

  1. Farmer
  2. Preserved Foods
  3. Artisan/Crafter
  4. Food Vendor (prepared on site)

Market Vendor Checklist:

  • Fill out the 2019 Market Sellers Application
    READ THE 2019 Rules and Regulations of the Windsor Farmers Market.
  • Copy of Valid Drivers License of owner or representative who will be driving to the Market.
  • Proof of Vehicle Liability Insurance (this concerns only vehicle(s) used at market.)
  • A 2019 Waiver of Liability and Indemnification Agreement from the Town of Windsor.
  • A Workers Compensation Declaration from the Town of Windsor. (Needed if you have employees who will be working at the Market.)
  • CERTIFIED GROWERS REQUIRE – A Certified Producers Certificate (CPC) obtained at the Agricultural Commissioner’s Office ~ 133 Aviation Blvd. Suite 110, Santa Rosa, 95403, 565-2371. Please allow enough time for the department to process your application. Sometimes this can take up to two weeks. You must have the embossed copy displayed in your stall every day you attend the Market.
  • ORGANIC CERTIFIED GROWERS: If your produce is organic, current certification with CCOF or registration copy from Sonoma County Ag Dept must be filed with Manager and in evidence at your stall.
  • PRESERVED FOODS AND FOOD VENDORS REQUIRE – 2 Additional Items:
    • A copy of a 2018 Public Health Permit from the Sonoma County Public Health Services Department. For more information on what you need to know about the NEW Cottage Food Law, visit www.biteclubeats.com/cottage-food-law-sonoma/
    • A copy of your Product Liability Insurance with a minimum of $1,000,000 coverage naming Windsor Certified Farmers Market, Inc. and The Town of Windsor as additional insured.
  • CRAFTERS REQUIRE: Must have a CA State Board of Equalization Sellers Permit and must pay taxes to the state. Permits are available in Santa Rosa at the California State Building, 50 D Street, Room 215 on the second floor, 576-2100.

Please, be sure and read complete requirements and regulations before applying..
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SUNDAY MARKET – Spaces are available for vendors in the Farmers, Preserved Foods and Artists categories.
Vendors Wanted: Goat Cheese, Sauces-ketchups, mustards, dressings, Nursery Stock, Gift Cards, Photography.

THURSDAY MARKET – The Windsor Farmers Market is FULL on Thursday Nights. Interested parties may submit a Seller Application to PO BOX 1877, Windsor, CA 95492 or email to tina@windsorfarmersmarket.com.(Administrative Fee and TOW forms are not necessary until you are accepted as a vendor at the Market.)

The Windsor Market Manager & The Governing Board reserve the right to accept or reject any Vendor Application.

2019 Vendor Fees

(No increase on Sunday Markets since 2015):

All Active Vendors pay an annual administrative fee of $25 to Market at the beginning of each season. This fee assists the market with bookkeeping, special events and vendor gatherings.

Certified Farmers pay:
Sundays, 10% of daily gross sales with a minimum of $10 and a cap of $30 per Market, $20 for each additional space.
Thursdays, Single Space-FREE, 2nd Space-10% of daily gross sales with a minimum of $10 per market.

Non Certified or Processed Food Vendors pay:
Sundays, 10% of your daily gross sales with a minimum of $15 and a cap of $30 per market, $20 for each additional space.
Thursdays, Flat Fee of $50 per market

Artists/Crafters pay: (limited space available)
Sundays, Flat Fee of $30 per Market, per Market Stall
Thursdays, Flat Fee of $50 per Market

Food Vendors pay: (limited space available)
Sundays, Flat Fee of $40
Thursday Food Vendors pay Flat Fee of $100 for 20’ space and $75 for 10’ space

Ag Commissioner Fee for 2019
All Sunday Vendors will be assessed a $2 Ag Fee per Market day attended. On Thursday Markets Ag Fee is included in Booth Fee.

Market Insurance Information: Our Insurance Company provides $1,000,000 liability coverage to the market organization only ~ NOT to any property belonging to the market, its board members or any vendor/participant. Individual vendors/participants are responsible for their own insurance coverage. They should carry liability insurance for their particular exposures. (Note: Carrying liability insurance for yourself is a decision you must make. This market does not require you to have coverage, we are only required to inform you that you are not covered by the market’s policy.)